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The top 7 employee portal software solutions for 2023 and beyond

The top 7 employee portal software solutions for 2023 and beyond

Jonathan Davies

Happeo

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9 mins read

Thu, Sep 7, '23  


Over a quarter of recently surveyed employees say they spend up to five hours of their workday searching for information. As a result of this disorganization, respondents reported starting projects that already existed. Organizations incur billions of dollars in costs as a result.

Imagine if your team could instantly access what they need, solve problems, and move projects forward without the holdup. With employee portal software, your company can establish a single source of truth and facilitate employee productivity.

The best employee self-service portal provides essential information within easy reach, increasing productivity and reducing expenses. In this guide, you’ll discover the top employee portal software of 2023 and how they can help your team.

What is employee portal software?

Employee portal software is a valuable tool that enables employees to access vital information and resources. Providing employees with information and tasks related to their jobs can often streamline processes that typically require manual intervention. Integrating employee self-serve portals with key business systems, such as customer relationship management software (CRM) or project management tools, ensures seamless information flow.

However, employee portals are more than just a data repository. The right employee portal encourages communication and knowledge-sharing and reduces administrative overhead.

What can you do with employee portal software?

Modern employee portals are powerful tools with many features. By integrating the right employee portal into your organization, you can:

Improve onboarding

A seamless employee onboarding process is crucial for new hires to feel welcome and integrate quickly. Employee portal software serves as a comprehensive guide for newcomers, ensuring they have access to critical information. It simplifies introducing company culture, workflow, and essential tasks, providing a solid foundation from the beginning.

Increase engagement

Employee portal software offers features that strengthen team collaboration. Participation is only one aspect of engagement—fostering genuine connections and belonging are equally important. With features like shared calendars and integrated messaging, employees can stay updated on the latest news and connect across the entire organization.

Automate HR processes

Automating tedious HR tasks like onboarding, performance reviews, and leave applications is possible with employee portal software. Providing staff access to information and allowing them to make requests themselves reduces HR's workload. Furthermore, it promotes employee and leadership autonomy, increasing satisfaction, trust, and transparency.

Enhance communication

Clear, concise, and real-time communication helps organizations thrive. Employee portal software facilitates instant communication via chat, video calls, and messaging tools. These features enable dynamic conversations and collaborative efforts across an organization, regardless of location.

Optimize knowledge management

Information scattered across multiple sources can lead to inefficiencies and missed opportunities. An efficient employee portal is a single source of truth for all vital documents, resources, and knowledge bases. Having everything under one digital roof allows employees to navigate confidently, reducing search time and boosting productivity.

7 best employee portal software platforms

Ready to choose the best employee self-service portal for your business? Here are the top seven choices in the marketplace today.

1. Happeo

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G2 Score: 4.5 out of 5

Best for: Businesses of all sizes who want an all-in-one employee self-service portal and intranet

Happeo is a modern employee portal with powerful self-service features that keep employees connected from anywhere. With innovative features like universal and federated search, employee channels, and intranet pages, Happeo's social intranet stands out from the competition.

By connecting your people, information, processes, and software into one intuitive dashboard, Happeo will become your employees’ go-to resource for information of every kind, regardless of your company size or industry.

Key features:

  • Integrated knowledge management: A single portal unifies all existing tools and workspaces, making it easier for employees to find everything they need.
  • Universal and federated search: One search bar to rule them all—find people, documents, tools, and more from a single search bar.
  • People directory: Dynamic, searchable employee profiles feature contact details, skills, experience, photos, and more.
  • Social intranet: Social functionality allows employees to create content and also comment, like, and share their coworkers' posts.
  • Content management: Built-in features make it easy to moderate content and keep information up-to-date.
  • Mobile functionality: Mobile apps and push notifications keep your workforce connected on the move.
  • Advanced analytics: Use the built-in analytics and reports to gauge employee engagement and the effectiveness of your portal.
  • State-of-the-art security: Keep information secure with ISO 27001 certification, SAML, and single sign-on capabilities.

2. BambooHR

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G2 Score: 4.5 out of 5

Best for: Small to medium businesses seeking a comprehensive HR platform

BambooHR allows businesses to centralize their HR operations with a consolidated platform for all HR-related data. This intuitive platform doesn't just streamline tasks but elevates the employee experience. As an employee portal, BambooHR facilitates interactions between new hires and their teams, promoting a community-driven workplace.

This platform best suits small to medium businesses looking for a comprehensive employee portal system that streamlines HR functions and enhances employee well-being.

Key features:

  • Role-based access permissions for data integrity and privacy
  • Customizable HR reports for actionable insights
  • Employee performance analytics to measure and enhance satisfaction
  • Comprehensive payroll reporting and tax filing assistance
  • Mobile-enabled time tracking for flexible working arrangements
  • Self-service access for employees to manage their profiles, benefits, and training

3. InStaff

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G2 Score: 4.5 out of 5

Best for: SMBs that need integration with existing payroll and ERP systems

Focusing on deep integration capabilities, InStaff syncs effortlessly with existing payroll and ERP systems, ensuring employees have up-to-date access to vital information. The portal's centralized location makes keeping employees informed about essential updates easy. A customizable time-tracking system and secure file storage also show the company's commitment to privacy and flexibility.

InStaff is an ideal employee self-service portal for small to medium businesses that avoids unnecessary costs or complexity.

Key features:

  • Automated pay stub delivery for streamlined payroll processes
  • Central repository for frequently used files, enhancing organizational efficiency
  • Customizable time tracking, adapting to various business needs
  • Private file storage for each employee, ensuring data privacy
  • A centralized hub for company-wide announcements
  • Seamless integration with multiple payroll and ERP systems

4. Integrify

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G2 Score: 4.4 out of 5

Best for: Businesses aiming for high-end process automation, especially in HR operations

Integrify is transforming the way businesses automate processes. Tailored to optimize HR operations, this employee portal focuses on minimizing manual interventions to maximize efficiency. A user-friendly interface accompanies its automation capabilities, which range from simple tasks like onboarding to more complex operations.

By enabling mobile access, Integrify ensures businesses of all sizes can conduct HR operations anywhere, anytime.

Key features:

  • Responsive self-service portal for all users
  • Customizable dashboards for quick information retrieval and requests
  • Automation of data collection for informed decision-making
  • Role-based permissions for users and groups
  • Collaboration tools embedded within active processes
  • Support infrastructure for users across the organization

5. Zoho People

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G2 Score: 4.4 out of 5

Best for: HR departments looking to empower their employees

Providing a cloud-based HR management solution, Zoho People ensures companies can manage their personnel effectively by putting employee experience first. The platform aids employee retention and satisfaction by nurturing employees with a dynamic learning and development program and simplifying tedious tasks like attendance and performance management.

Zoho People helps HR teams become more efficient and employee-centric by reducing manual work and enhancing the user experience for teams ranging from one to 1000+.

Key features:

  • Customizable HR workflows to automate repetitive tasks
  • Rich content delivery for varied learning styles and preferences
  • Mobile workforce support for remote check-ins
  • Comprehensive reports to drive productivity
  • Seamless collaboration and self-service capabilities
  • Intuitive employee development planning tools

6. Bitrix 24

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G2 Score: 4.1 out of 5

Best for: Companies seeking an employee portal integrated with CRM

Bitrix24 demonstrates how flexible modern software can be—originally designed as a CRM, this powerful tool now allows users to communicate, collaborate on tasks and projects, manage clients, and more. With this platform, you can replace many apps and services, such as CRM, HR, automation, and project management, with a single ecosystem.

Especially suited for organizations scaling their employee portal strategies, Bitrix24’s cohesive environment ensures that all businesses—from solopreneurs to enterprises—can collaborate intuitively.

Key features:

  • Integrated CRM with lead management and sales automation capabilities
  • Workgroups and file sharing for collaborative projects
  • Instant messaging for real-time communication
  • Visual project and task management tools
  • Robust HR automation solutions
  • Comprehensive yet user-friendly interface

7. MangoApps

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G2 Score: 4.2 out of 5

Best for: Mid-to-large organizations looking to modernize communication, training, and operations

MangoApps integrates intranet, communications, and employee engagement into one seamless platform. Easily adaptable and user-friendly, the platform streamlines your existing business processes to provide employees easy access to company information, communication tools, and collaborative resources.

MangoApps is suitable for businesses of all sizes but is particularly useful for mid to large-sized companies, creating a single digital hub that bridges the gap between desk and frontline workers.

Key features:

  • Customizable widget-based employee dashboard
  • Social features like discussions, comments, and emoji reactions
  • Comprehensive security suitable for enterprise-level deployment
  • White-labeling with your company’s branding
  • Seamless integration with popular tools and a robust API
  • Add-ons for task management and a full-featured learning management system

Empower employees with Happeo

An efficient employee portal is not just a luxury but a necessity. Employee portal software can significantly enhance efficiency, streamline HR processes, and serve as a hub for vital company information. In addition, these tools play a significant role in developing a sense of community, boosting employee engagement, and supporting the organizational culture.

At Happeo, we’ve created a cutting-edge employee portal solution that meets the evolving needs of modern businesses. Connect your teams—whether in-office, hybrid, or completely remote—with a single source of truth that fosters communication, collaboration, and productivity.

Book a demo to learn how to consolidate your digital workplace tools and simplify remote collaboration with Happeo’s modern social intranet and employee portal software.