What is an intranet CMS?
An intranet CMS is a web-based content management system. With an intranet CMS, organizations manage all internal communication and content creation in one platform, like creating, publishing, updating, sharing, and archiving. The advantage of an intranet CMS is that everyone in an organization can participate in the creation and management of information. Intranet content management systems are therefore a great way to boost internal communication and productivity.
What is a CMS?
CMS, or content management system, is the software organizations use to manage their digital content. CMSs are typically used to create, manage, and modify content on a website. A CMS simplifies the process of content creation, because users don’t need programming knowledge to create and share information.
Does an intranet need a CMS?
Yes, intranets need a CMS in order to create, publish, update, share, and archive information. Without an intranet CMS, organizations would need to use several tools to manage their content. Traditionally, not all intranets employ a content management system, allowing only trained employees or IT departments to publish content. With the changing trend from top-down to dynamic communication, everyone in an organization should be able to create and share information. Hence, a successful intranet will also employ a CMS that lets everyone participate in information management like Happeo does.
Is it safe to store my information on an intranet CMS?
Storing and managing information with an intranet CMS is safe when an integrated security solution is offered. It is important to understand that in general intranet CMSs can have a serious threat to a company's security. Threats can be caused by external and internal factors. Protecting intranet CMS data is therefore an important step in the planning and management of an intranet CMS. Most intranet CMSs use an integrated security solution that offers maximum protection. These solutions include a secure cloud infrastructure, a GDPR compliant system, an ISO 27001 Certification, a SSO Authentication, the restriction of sensitive information and the creation of an intranet usage policy.
How to organize intranet content?
In order to make the best use of a CMS intranet, you should know how to manage it so it serves you best. Follow these tips:
- Create the content.
- Make sure that content is up-to-date at all times. That means managing versions and optimizing it when needed.
- Assign community managers.
- Tag the content!
- Make sure you’re not the only one to follow these steps
What do you need to know before choosing a CMS for an intranet?
Here’s a list of things you should consider before choosing a CMS intranet:
- Is it user-friendly?
- Does it let you search universally?
- Does it create a two-way communication flow?
- Will it integrate with the systems and apps that your organization already uses?
- Is it customizable?
- Can you distribute information in different formats?
- Can you set permissions?
- Can you track document history?
Why is Happeo the best CMS for intranets?
Happeo is the best CMS for intranets, as it allows organizations to store, distribute, and manage all kinds of information, regardless of its format or source. Happeo’s CMS intranet software is efficient, as it saves time while it reduces printing costs and breaks information silos.
What security measures does Happeo use?
By certifying with industry-accepted security standards, Happeo assures that the organization's most sensitive data is protected 24/7. All user data is stored securely in Google Cloud, so it benefits from Google Cloud's security model and world-scale infrastructure. Happeo has achieved the ISO 27001 certification and commits to GDPR compliance - both standards that help organizations to manage their information security. Happeo also offers SSO Authentication to prevent unauthorized users accessing sensitive company data, while allowing full convenience to your employees.