SHAREPOINT ALTERNATIVE:

AN INTRANET TO STORE & SHARE INFORMATION

Sharepoint is becoming a
digital workplace for Office users

What is Sharepoint? Sharepoint is a collaboration tool that was first released in 2001 and  integrates with Microsoft Office. The tool is mainly used by organizations for managing, storing and sharing documents and data within a company’s network. With that, the main purpose of Sharepoint intranet portal is to make team work easier and to help to top-down communicate important information within an organisation. Sharepoint is a very customisable tool that helps companies in creating content and collaborating. However, compared to Sharepoint alternatives this tool adds less value for organizations, it suffers from a poor usability, is very costly and lastly the adoption rate is low. Read our Sharepoint intranet guide and learn more about the features and functionalities of Sharepoint and why Happeo is the best alternative to Sharepoint. Don’t miss our conclusion below our comparison table to find out what is similar to Sharepoint. 

Comparison overview:
Happeo vs Sharepoint

Digital Workplace

Happeo

Sharepoint

Integrated Drive editing

Integrated Docs editing

Integrated Sheets editing

Integrated Slides editing

Third-party app launcher

X

Search

Social Intranet

Happeo

Sharepoint

Page builder

Social channels

X

Branded file templates

X

Analytics

Influencer analysis

X

Personalized news feed

X

Announcements

Widgets

Collaboration platform

Happeo

Sharepoint

Integrated Hangouts conferencing

X

Integrated Calendar editing

People directory

Chat and Slack integration

X

User-creatable channels

X

Overall features

Happeo

Sharepoint

User-first design

X

Mobile app

Push notifications

Single Sign On

ISO compliant security

GDPR compliant

Fast time to deploy

X

Top-down communications

Bottom-up communications


X

Training required

X

Custom branding

Multilingual

G Suite integration

X

Office 365 integration

X

Conclusion 1

Sharepoint has a low adoption rate by employees

It is well known that Sharepoint intranet portal is not easy to maintain and to use, which impacts usability and adoption rate in many organisations. Users often complain that Sharepoint is not only difficult to use but also there is not enough training given to businesses and its employees. Whereas, at Happeo, we believe that usability is one of the most important parts of an engaging communication platform. That’s why we created a software that is easy to use and maintain also by non-technical users. Our customer support receives regularly positive ratings on comparison sites like g2.com

 

Conclusion 4

Sharepoint is only for Microsoft 365 environment

Sharepoint did not adapt to Google business users - there is no G Suite integration or G Suite Sharepoint available yet and you can only use Sharepoint when you already use Microsoft 365. Organizations often wonder whether G Suite is the best equivalent for Microsoft 365. Looking at features of both tools G Suite is the better pick over Microsoft 365.   Using G Suite as a company has several advantages. G Suite is highly scalable and there is no maximum number of users, regardless of the plan a company chooses. Also G Suites plans have a better price value data-wise than the plans of Microsoft 365. Furthermore, G Suite allows you to create G Suite documents and well as simple MS Office documents, whereas Microsoft 365 only lets you create MS Office documents. In the end every organization needs to evaluate whether tools of Google are an equivalent to tools of Microsoft.

 

Conclusion 7

With Sharepoint the user is NOT at the center

Because Sharepoint intranet portal is a static intranet it does not focus on the user but purely on the information management. Modern social intranets focus on technological advancements and on the needs of the users. The priority of dynamic platforms like Happeo is the user next to content management. Because of the strong user centric focus Happeo is the best alternative to Sharepoint.

 

 

 

 

 

 

 

Conclusion 2

Sharepoint is costly to implement

When you decide to use Sharepoint at your organization you can choose between different deployment models and pricings: on-premise, subscription and hybrid. Regardless of this flexible pricing, cost still remains an obstacle. Compared to Sharepoint Happeo offers cheaper packages. All packages can be customized to your organisation's wishes and the pricing depends not only on the package but also on the amount of users.

 

 

 

Conclusion 5

Sharepoints misses fully integrated collaboration features

Collaborative features are one of the most important intranet features. Users want to post, share, like and comment easily and that’s why Sharepoint alternatives like Happeo become more popular. Sharepoint is missing the integration of good (social) collaborative features, namely My Sites and Newsfeeds - they will be separate from your solution. Also, user creation is limited, you can’t (video) call through Sharepoint and there is no integrated chat functionality available. What the platform does feature instead is just a people directory. One important fact to remember is that G Suite and social intranet solutions that integrate with G Suite were built as a collaboration-focused solution from the ground up. Microsoft 365 and Sharepoint intranet integrated collaboration features into an existing desktop-based product which was used in local context.

 

 

Conclusion 3

Managing & maintaining Sharepoint is difficult

Sharepoint is a robust and powerful tool that often requires IT and admin support to create new content and pages. For non-techy users it feels difficult to re-organization the site hierarchy and often you need a third-party tool to rearrange your site pages and move site libraries. Also, managing access permissions is still clunky and creation is limited. With that in mind, when choosing your new intranet software you should select a software which is not similar to Sharepoint but similar to Happeo - where maintenance and updates can be done by every employee.

 

Conclusion 6

Sharepoint is a static communication platform

Sharepoint is a static intranet platform similar to the intranet solutions a few years ago. Communication typically happens in a one-way manner with HR professionals or the management communicating important information from the top-down to employees.The most dynamic part of Sharepoint is that information can be regularly updated and published. However interaction is not possible with Sharepoint. Sharepoint alternatives like Happeo on the other hand are modern social intranets which encourage employees to communicate and act on each other's messages. Communication is dynamically top-down and bottom-up. It can be said that Sharepoint acts mainly as an internal website and news tool.

 

Out of the past, into the future

Directly compare our Sharepoint alternative here by downloading the free Intranet Comparison Guide. 

Inspire, imagine and innovate - together with Happeo.