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2023's best 7 business tools to #lifehack digital work

2023's best 7 business tools to #lifehack digital work

Jonathan Davies


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11 mins read

Sat, Jan 1, '22  

Not much has changed on the planet of remote workers. We’re still using the kitchen table as an office while hoping to replace the virtual coffee breaks with water-cooler conversations in the office.

We got used to remote work, and when you adapt to something, you get creative with it. The freedom to make shortcuts and eventually save yourself some time – some call it #lifehacks, but we’ll stick to “useful business tools”.

What are business tools?

A business tool can be any software solution that supports an organization’s processes to enhance productivity, collaboration, communication, and other operations. They function digitally, and aside from making everyone’s work life easier, they also give Return on Investment (ROI). 


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We know that sharing is caring, and that’s why we’ve prepared a list of this year’s best business tools – read on to make your life easier. We’ve picked tools for different business needs, so there’s something for everyone. 

Business tool 1: Toggl

Screenshot 2021-05-25 at 16.14.28


Image source: Toggl


We’re kicking off today’s list with one of those apps that you didn’t know you needed until you found it. It’s not a coincidence that we’re starting with Toggl – an online business tool that tracks and reports on time spent working. Overworking has been one of the bumps in the road for remote workers, and that’s exactly what this business tool is designed to help with. 

Toggl tracks your daily activities across platforms (and devices!), and acts as a nice reminder that quality is over quantity, or as they go about it, "better work, not overwork". It’s not a scary tool that reports on the actual time you work to your manager – it only informs you on the time you spend on projects.

To create a digital Holy Trinity, Toggl adds two more tools next to Toggl Track: a project management tool, Toggle Plan, and a hiring tool – Toggl Hire. All of them have a sleek design for both desktop and smartphone.

In case you’re wondering how this business tool can help with the latter, and while we’re still on the topic of time: Toggl Hire provides skills tests to help employers find the best matches for job positions while saving up to 80% of the time spent on candidate screening. It’s also great for individual use, and is available for a free trial – what more can you wish for, really?

Key features:

  • Toggl Track: for effortless time tracking and reporting

  • Toggl Plan: to plan projects and keep teams on track

  • Toggl Hire: to screen and hire candidates with Smart Skills Tests

  • Mobile app

Business tool 2: LiveAgent


Image source: Software Advice 


To those in (frequent) need of customer support – LiveAgent is here for you. They’re a dedicated team of tech savvies with a mission to reach customers on the channels they use the most.

LiveAgent is a customer service help-desk solution that combines live chat, a built-in call center, automation, and ticketing systems to support their clients. With over 180 features and more than 40 integrations (including Slack, Shopify, PayPal, Asana, Salesforce, Jira, and most Google apps), LiveAgent is a robust solution that applies to all business sizes, without it pretending to be a one-size-fits-all solution. You get 14 days to try it out for free, no credit card details required. 

And before you ask – yes, LiveAgent is multilingual, offers customer support 24/7, and has a mobile version.

Key features:

Don’t worry – we’re not listing all 180!

  • Ticketing: sorts an organization's communication into tickets

  • Time tracking: tracks an organization's agent’s work time for each ticket

  • Service level agreement (SLA): an arrangement to meet targets for replying to customers

  • Agent collision detection: prevents multiple agents from working on the same ticket

  • Contact form: helps to make yourself accessible by utilizing built-in contact forms

  • Search tool: makes it easy to search for a string in every incoming message and replace it

  • Feedback and suggestions: allows customers to send  feedback and suggestions

  • Forum: an online customer community

  • Powerful analytics: analyse usage, statistics, and evaluate performance reports

  • Social media help desk

  • Video calls

  • CMS: manage content within LiveAgent’s dashboard and WYSIWYG editor

  • CRM: see who you’re communicating with and add fields to each contact to store custom data

  • Multilingual base and widgets to set up widgets in your language

  • Mobile app to be in touch with your customers even if you are on the go

Business tool 3: Hubstaff

Screenshot 2021-05-10 at 14.04.55


Image source: Hubstaff


Back to the topic of time management – seems like a hot one nowadays, so we’re going back to it. Hubstaff is a time-tracking online business tool that monitors employee activity to support managers of distributed teams and freelancers. Speaking of freelancers, Hubstaff’s Talent feature lets you search for them internationally. But it doesn’t stop there: Hubstaff Field gets your on-site crews covered by monitoring their location and clocking them in and out accordingly, for the most accurate payroll. Fans of agile project management can use Hubstaff’s Task feature to check the status of different projects.

Hubstaff boosts productivity by automating team management. It has both a mobile and a desktop version and integrates with Slack, Asana, Trello, and many other third-party tools that your organization might already be using. 

Key features:

  • Hubstaff Time: tracks and reports on employee productivity

  • Hubstaff Desk: provides time data for every project 

  • Hubstaff Field: reports on the location, tracks travel time and clocks in and out on-site employees

  • Hubstaff Tasks: for agile project management

  • Hubstaff Talent: to hire freelancers internationally

  • Mobile app

Business tool 4: HelloSign

Screenshot 2021-05-10 at 16.14.00


Image source: HelloSign


There’s a reason people associate the word “paperwork” with something annoying – it’s messy. When it comes to organizations, the process of managing paperwork can be quite a headache, especially nowadays, when new hires start positions remotely and employers are hiring talent internationally. 

The #lifehack: HelloSign. This platform saves you the fuss around printing and scanning just to sign a document by letting you digitally place your signature. You can also request other people’s signatures. Once everyone has signed the document, they will get a copy sent to their inbox. In the meantime, HelloSign will send you notifications to keep you up-to-date as the signing progresses. 

Key features:

  • Notifications and reminders: track responses, get notifications for emails, and send automatic email reminders to recipients

  • Multilingual service: you can use HelloSign in 22 different languages

  • Document templates

  • Signature fields: simply drag-and-drop signature blocks, text fields, checkboxes and dates onto a document

  • Mobile signing to sign documents from any mobile device 

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Business tool 5: Hive

Screenshot 2021-05-10 at 17.27.33

Image source: Hive 


How do you keep your workforce productive, especially when they’re remote? That's one hell of a task, and we’re all looking for the answer to this almighty question. 

Well, Hive seems to have developed a great solution: a flexible project management software. 

Hive's business tool lets your teams decide what works best for them in terms of project management and screening for the highest productivity. Some teams prefer placing their tasks onto a calendar, while for others it is Gantt, Kanban, or Table that work best. To embody productivity itself, Hive has integrations with Google Workspace, Slack, Outlook, Dropbox, Hubspot, and many more. Like the rest of the business tools on today’s list, this one is also backed up with analytics to report on projects in real-time. Next to the analytic tool, Hive adds several key features such as planning, chat, document and form sharing to help boost productivity.

Key features:

  • Project management templates: choose how to visualize a project board 

  • Powerful analytics to track progress and proactively spot risks

  • Chat tool to streamline communication

  • Mobile app

Business tool 6: HubSpot Meetings

hubspot meetings

Image source: Hubspot


HubSpot's meeting scheduling tool provides you with a personalized booking link you can use to invite people to view your availability and book meetings with you. When someone schedules a meeting, their contact details will automatically be added to your calendar and pushed to the HubSpot CRM database (the CRM is free-forever, for unlimited users). When you sign up for HubSpot Meetings, you’ll gain access to HubSpot’s free CRM, marketing, sales, and customer service tools including email marketing automation, live chat, and forms, as well as HubSpot Academy, a free online educational resource.

Key features:

  • Personalized booking link and customizable booking page (headshot, logo, color palette)

  • Integration with Google Calendar and Office 365

  • Group meetings link to allow prospects to schedule time with more than one person in your organization

  • Custom questions form to let you ask anything you find relevant 

Business tool 7: Happeo

Screenshot 2021-04-13 at 11.35.12-1

Image source: Happeo


Happeo is a business communication software that combines social intranet, enterprise social network, and a digital workplace – all in one. Designed to make work a happier place, Happeo is the platform where communication meets collaboration. It’s powered by Google Workspace, so it integrates seamlessly with each Google app. It has both native integrations with other online business tools like Slack and AODocs, and also offers an API to connect to Asana and...well, any tool you can imagine, really.

Happeo’s centralized hub helps workforces connect and engage from anywhere, at any time. Pages provide employees with static information while Channels is the place for a dynamic, two-way conversation to happen. Fast communication is carried through Slack – thanks to our deep integration with the chat tool, employees can get notified every time someone posts on Happeo.


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Last, but not least, Happeo is designed with the user in mind: intuitive to use for employees and highly customizable for employers – from logo and colors to email digests. 

Key features:

  • Pages with static information

  • Channels for dynamic communication

  • Open API to connect everything you need to your Happeo platform 

  • People directory to easily find colleagues and connect with them 

  • Advanced analytics to measure employee engagement

  • Universal search for quick and easy access to all the resources you need

  • Full branding add-on: from your logo and colors, to your email digest

  • Custom HR, Project Management, Sales, and IT widgets to fulfill the unique needs of your departments 

  • Mobile app for on-the-go employees

At Happeo, we hope to make your working environment more productive than ever. Book a personalized demo and speak with one of our team members about enterprise intranet solutions today.