Custom Privacy Policy

Here, you can learn about what a custom privacy policy is and how you can set up and distribute one within your Happeo intranet

Custom privacy policy, what is it?

A custom privacy policy refers to a policy that a platform administrator can put forth on top of Happeo’s standard privacy policy. For example, perhaps you as an organisation would like to present additional policies aside from what Happeo has presented that users need to accept before using your environment.

How to make a custom privacy policy

Making a custom privacy policy is simple. You can write your additional policies in a document (e.g. Google Docs) or perhaps convert it into a PDF form, whichever you see fit, just as long as you can obtain a URL of the document. 

How to add a custom privacy policy in your Happeo environment 

As a platform admin, you can navigate to: 

  1. Admin settings 
  2. Security 
  3. Custom privacy policy

From there, copy-paste the URL of the document you created into the “Privacy Policy URL” field and click on “Save”. 

If you would like to see an example of how your privacy policy pop-up will appear to other users, you can do so by clicking “Show example”.

How a custom privacy policy works in Happeo

Once a custom privacy policy has been set up, users who log into or open Happeo for the first time ever since the custom privacy policy was added, will be presented with a pop-up that directs them to read the privacy policies of Happeo and the additional policies that you put forth. 

Users will need to:

  1. Click on and read the Happeo and the additional policies 
  2. After viewing those, a checkbox will appear under the hyperlinks stating “I agree”. Users will need to tick that box 
  3. Lastly, users can then click on “Confirm”, denoting that the user has accepted the policies 

Please note that all users in your organisation will need to approve the given privacy policy before they will be able to use Happeo. Moreover, the custom Privacy Policy cannot be in conflict with Happeo's policies. If there is conflict, the Happeo Privacy Policy and Terms of Service will always apply. Once a user accepts the policies, the aforementioned pop-up will not appear again for that user.

Custom privacy policy